Adding Versions of documents allows you to keep a copy of a document and create a new document, marking the old document as replaced.
Why do you need versioning?
If you have an audit and there is a recommendation to change an SOP, then you can keep a copy of the document as it stands and mark it as replaced and make the required changes to the new document. AuditLink retains a link to the old document.
This lets you go back and view the original document that was in used at a point in time. If a problem arises you can demonstrate that a new SOP was implemented, what the old SOP was and what the new SOP is.
When you view documents in the SOP Versioning screen it only shows documents that have a status of Current
Replace
There are two scenarios when replace is more helpful
1.You make a completely new SOP alongside and existing and now want to retire the existing document and reference the new one
2.You import new content that replaces existing content
Select a document and click
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To Save a version, select a document and click the Save Version Button. AuditLink make a new document based on the selected document and marks this one as Replaced. |
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To mark an item as replaced by an existing item such as a new SOP or an imported SOP. You will be taken to a screen to choose a replacement. |
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View a report for the currently selected items. |
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View a report for all SOP items. |
